Know what every department can still spend.
BudgetFlow replaces budget spreadsheets. Set department budgets, approve spend, and see what's committed and available in real time — on any device.
14-day free trial · No card required
Everything finance needs, nothing it doesn't
Built around how budgets actually work: departments, lines, requests, approvals and payments.
Department budgets
Set an annual budget per department and split it into category lines.
Approval workflow
Spend is raised, approved by Finance, then paid — every step is tracked.
Always-accurate balances
Spent, committed and available are calculated live, never typed in by hand.
Approve from your phone
Managers raise and approve spend from any device. Installs like an app.
Full audit trail
Nothing is deleted. Every change records who did it, when, and what changed.
Global and local
Any currency, any fiscal-year start, local date and number formats.
Import from Excel
Bring your existing budget spreadsheet across in minutes.
Threshold alerts
Get told when a line passes 80% or 100% — before it becomes a problem.
Up and running in an afternoon
- 1
Create your organization
Sign up, then set your currency and fiscal year.
- 2
Set department budgets
Add departments and split each budget into lines.
- 3
Raise and approve spend
Teams raise requests; Finance approves and pays.
- 4
Track in real time
See budget, spent, committed and available at a glance.
Simple pricing
Start free. Upgrade when your team grows.
Starter
For small teams getting off spreadsheets.
- Up to 3 users
- Up to 3 departments
- Transactions & approvals
- CSV export
Growth
Most popularFor growing companies with several departments.
- Up to 25 users
- Unlimited departments
- Alerts & monthly reports
- Excel import
- Audit log
Enterprise
For larger organizations with complex approvals.
- Unlimited users
- Multi-step approvals
- Single sign-on (SSO)
- Priority support
Ready to retire the budget spreadsheet?
Set up your organization in minutes.
Start free trial